Department of Chemistry
We are looking to recruit a well-organised and experienced Personal Assistant who will support the Director of the Melville. We are seeking an enthusiasic individual with excellent communication skills and a proactive approach.
- Provide pro-active PA support to the Director of the Melville Laboratory.
- Work with other support staff to provide full and comprehensive support to the Director.
- Use independent judgement to provide timely and effective administrative support and consistently manage own workload priorities.
- Manage all aspects of travel for the Director.
- Coordinate internal and external meetings and events including coordinating schedules alongside arranging travel and accommodation.
- Privy to confidential information; demonstrates discretion at all times.
- Proactive involvement in the development and maintenance of processes and initiatives within the team lead by the Director, promoting best practice and playing an important role in improvement and streamlining of processes.
- Develop personal expertise in systems used within the Department of Chemistry and the wider University (i.e. iProc, Moodle).
- Manage and update admin information, e.g. organisation charts.
- Word processing (including preparation of letters and emails and minute taking at meetings).
- Provide financial management (dealing with expenditure, monitoring budgets).
- Preparation of monthly financial summaries.
- Email inbox management.
- Providing assistance with student and research staff recruitment.
- Experience of providing PA/administrative support.
- Excellent written and verbal communication skills.
- Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.
- Excellent team working skills with the ability to engage with relevant academic staff and students at all levels.
- Excellent organisational skills with an ability to prioritise workload, plan ahead and multi-task.
- Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation.
- Delivery and results focused.
- Operation of standard office equipment and Microsoft packages.
- Numerate and accurate.
- Level of confidentiality and discretion.
- Experience of working effectively under pressure and to meet occasionally challenging deadlines.
- Educated to A level standard or equivalent with GCSE English and Mathematics.
The role is 25 hours per week, days and hours to be worked will be negotiable on appointment. Informal enquiries about the post can be addressed directly to Professor Oren Scherman (firstname.lastname@example.org).
Click the ‘Apply’ button below to register an account with our recruitment system (if you have not already) and apply online.
Please quote reference MA22084 on your application and in any correspondence about this vacancy.
The Department holds an Athena SWAN silver award for women in Science, Technology, Engineering, Mathematics, and Medicine.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.