The Department of Psychology in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. The Administrative Assistant 1 plays an integral administrative role supporting the department with financial and personnel responsibilities. Critical administrative tasks include but are not limited to:
• Reconcile to SIRI for all department financial accounts weekly
• Monitor and record department expenses using the OTPS excel worksheet
• Reconcile monthly credit card purchases and submit report
• Prepare and process RAP Forms, DR, EReqs and IDI’s on request and for assigned faculty
• Serve as the Facilities Coordinator for the department. This includes the coordination of office space for new faculty and monitoring the progress of specific departmental space projects
• Process Volunteer appointments using the ePTF system
• Supervise, train and support the departments Office Assistant 1 positions
• Hire, supervise, train, and support Work Study students
• Gather data for special reporting using university and departmental reporting systems
• Maintain vacation calendar for staff
• SEFA Liaison for the Department
• Assign and monitor copier usage codes for the Department and provide monthly usage reports
• Maintain confidential file system (financial and financial reporting, department administrator correspondence and higher administration).
• Provide main office support, this includes assisting students and faculty with questions and answering the main office phone line.
University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
University at Buffalo
The State University of New York at Buffalo is a public research university with campuses in Buffalo and Amherst, New York, United States. It is commonly referred to as the University at Buffalo (UB) or SUNY Buffalo, and was formerly known as the University of Buffalo. It is the de facto flagship campus of the State University of New York (SUNY) system, with the largest enrollment, largest endowment and research funding as a comprehensive university center in the SUNY system.The university was founded in 1846 as a private medical college, but in 1962 merged with the SUNY system.
As of 2017, the university enrolls 30,648 students in 13 colleges, making it the largest public university in New York. In addition to the College of Arts and Sciences, the university houses the largest state-operated medical school, dental school, education school, business school, engineering school, pharmacy school, and also features the only state law school, architecture and urban planning school in the state of New York. The university offers over 100 bachelor’s, 205 master’s, 84 doctoral, and 10 professional areas of study.
According to the Carnegie Classification of Institutions of Higher Education, the University at Buffalo is a Doctoral University with the Highest Research Activity (R1). In 1989, UB was elected to the Association of American Universities. UB’s alumni and faculty have included a Prime Minister, astronauts, Nobel laureates, Pulitzer Prize winners, three billionaires, Academy Award winners, Emmy Award winners, Fulbright Scholars, and Rhodes Scholars. U.S. President Millard Fillmore was one of the school’s principal founders and served as the school’s first chancellor.
In the Wall Street Journal/Times Higher Education 2017 inaugural ranking, UB was ranked as the #1 public university in New York and #28 in the nation. Buffalo has consistently placed in the top cluster of U.S. public research universities and among the overall top 30 research universities according to the Center for Measuring University Performance and was ranked as the 38th best value for in-state students and the 27th best value for out-of-state students in the 2012 Kiplinger rankings of best value of national universities. U.S. News and World Report’s 2019 edition of America’s Best Colleges ranked UB 89th on their list of best national universities and 38th among public universities.